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Visitor Management Solution

Visitor and Contractor Management System

What is a Visitor Management System?

A visitor management system is designed to streamline the process of signing in visitors and contractors to a facility, enhancing security and efficiency. Our system offers features such as self-service kiosks and QR code-based sign-ins for a seamless and convenient visitor experience. Here's an explanation of our visitor management system and its key features:

  1. Self-Service Kiosks: Our visitor management system includes self-service kiosks where visitors and contractors can easily register themselves upon arrival. The kiosks are equipped with user-friendly interfaces and guide individuals through the sign-in process, collecting necessary information such as name, contact details, and purpose of visit.

  2. QR Code-Based Sign-Ins: To expedite the sign-in process, our system generates unique QR codes that can be sent to visitors and contractors in advance. They can simply scan the QR code at the kiosk to sign in quickly, eliminating the need for manual data entry and reducing waiting times.

  3. Mobile App Integration: Contractors can leverage our mobile app, which features geo-fencing functionality. When contractors enter the designated area or facility, the app prompts them to sign in on-site, ensuring accurate attendance records and enhancing security measures.

  4. Integration with Existing Access Control Systems: Our visitor management system seamlessly integrates with existing access control systems like Integriti, allowing for a centralized management platform. This integration enables a streamlined flow of information and access rights, ensuring that visitors and contractors have appropriate access levels during their visit.

  5. Badge Printing and Identification: Once signed in, our system can generate visitor badges or contractor identification cards. These badges prominently display the individual's name, photo, and other relevant details, providing a visual identifier and facilitating easy recognition within the facility.

  6. Enhanced Security and Compliance: Our visitor management system improves security by tracking and recording visitor and contractor activities. It helps ensure compliance with safety regulations and internal policies, maintaining a secure environment for all occupants.

With our visitor management system, you can enhance the check-in process, improve security measures, and streamline administrative tasks. By offering self-service kiosks, QR code-based sign-ins, mobile app prompts, and seamless integration with existing access control systems like Integriti, our solution provides a comprehensive and efficient visitor management experience.

Customization in your Visitor Management System

At MTSS, we understand the importance of branding and tailoring solutions to meet your specific requirements. That's why we offer customization options for our visitor management system, allowing you to incorporate your company logos and branding elements seamlessly. Here's how we can customize our system to meet your needs:

  1. White Labeling: Our visitor management system can be white-labeled, meaning we can incorporate your company logos, colors, and branding elements throughout the system interface. This ensures a consistent and branded experience for your visitors, contractors, and employees.

  2. Document Upload Functionality: We can customize the system to include a document upload feature specifically for contractors. This feature enables contractors to easily upload and submit essential documents such as insurances, licenses, and safe work method statements. This ensures compliance and provides you with a centralized repository of contractor documents for easy access and verification.

  3. Site Induction: We can upload site induction intructions with images or videos to automate your onboarding process and allow contractors to sign off once they have viewed the material entirely.

  4. Customized Workflows: Our team can work closely with you to design and implement customized workflows within the visitor management system. This includes configuring the system to prompt contractors to upload specific documents based on your requirements, ensuring that all necessary documents are collected before granting access to the facility.

  5. Integration with Existing Systems: If you have existing document management systems or workflows in place, we can integrate our visitor management system with those systems. This allows for seamless data exchange and streamlines the overall document management process.

By customizing our visitor management system, we can ensure that it aligns perfectly with your branding guidelines, accommodates your specific document upload needs for contractors, and integrates smoothly with your existing systems. Our goal is to provide you with a tailored solution that meets your unique requirements and enhances the overall efficiency and security of your visitor and contractor management processes.

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